‘Maintenance of proper records help in formulation of good
Friday January 21, 2011 09:01:36 PM,
Bhopal: A five-day 96th Orientation
Course in Records Management for Departmental Record Officers (DROs)
was inaugurated here at the Regional Office of National Archives
of India, (NAI).
Renowned historian Prof. Suresh Mishra was the chief guest at the
inaugural function while senior Journalist Pervez Bari was Guest
of Honour on the occasion.
Orientation Course Coordinator Dr. M. A. Haque, who is Assistant
Director at the Regional Office of NAI at Bhopal, along with his
office colleagues Archivists V. K. Juneja and Muzaffar-e-Islam
along with Archivist Ashok Kumar, from NAI Headquarters in New
Delhi, were present on the occasion. Over two dozen delegates from
the Central Government departments and Public Sector Undertakings
from all over India are attending the orientation course.
Prof. Mishra speaking on the occasion while laying much stress on
creation of correct statistics, information, documentation and
their proper maintenance said all these go a long way on
formulation of good policies and planning. The implementation of
these policies then in turn become torch-bearer of good
He lamented that the state governments’ departments lack
seriousness in maintaining records systematically. On the contrary
the Central Government’s Departments seriously maintain records
Prof. Mishra cited many examples when incorrect and inaccurate
records and information have led to policy failures and heavy
financial losses to the government’s exchequer.
Pervez Bari advised the officials of various departments attending
the orientation course to bring in writing any verbal orders of
their superiors so that posterity may not be devoid of it. He
moaned that in the present mobile phone age many orders and
instructions are passed on phones by officers to their
subordinates which if not recorded then much harm would be caused
to the future generations as they would not know how to go about
in some particular situations. If past records are available then
it would guide them accordingly.
Earlier, Dr. M. A. Haque while welcoming guests and delegates said
records are governments memory and their proper management is
documentary heritage to increase their longevity for posterity. He
said records are integral part of any organization. They are
wheels of administration and proper records management ensures an
efficient administration. Records management establishes standards
of good management in respect of creation, control, preservation
and disposition of records, he added.
Dr. Haque said like human memory records are the memory of
governments without which no administration can be run and as such
it is but natural that the DROs should understand the importance
of their record holdings, which can help resolve many issues
pending settlement or likely to arise in future.
He said the fundamental purpose of imparting this training in
Orientation Course in Records management for the DROs is basically
to highlight not only its importance and utility but also to
illustrate and imbibe this spirit of a true archivist or DRO
through a series of lectures on various aspects of the Record
Management by the learned speakers and faculty members who are
well versed in this field .in order to clarify its intricacies.
Archivist Juneja threw light on the aims and objects of the
Orientation Course. He also conducted the proceedings with aplomb.
Top of the Page