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‘Maintenance of proper records help in formulation of good policies’

Friday January 21, 2011 09:01:36 PM, Special Correspondent

Bhopal: A five-day 96th Orientation Course in Records Management for Departmental Record Officers (DROs) was inaugurated here at the Regional Office of National Archives of India, (NAI).

Renowned historian Prof. Suresh Mishra was the chief guest at the inaugural function while senior Journalist Pervez Bari was Guest of Honour on the occasion.

Orientation Course Coordinator Dr. M. A. Haque, who is Assistant Director at the Regional Office of NAI at Bhopal, along with his office colleagues Archivists V. K. Juneja and Muzaffar-e-Islam along with Archivist Ashok Kumar, from NAI Headquarters in New Delhi, were present on the occasion. Over two dozen delegates from the Central Government departments and Public Sector Undertakings from all over India are attending the orientation course.

Prof. Mishra speaking on the occasion while laying much stress on creation of correct statistics, information, documentation and their proper maintenance said all these go a long way on formulation of good policies and planning. The implementation of these policies then in turn become torch-bearer of good governance.

He lamented that the state governments’ departments lack seriousness in maintaining records systematically. On the contrary the Central Government’s Departments seriously maintain records systematically.

Prof. Mishra cited many examples when incorrect and inaccurate records and information have led to policy failures and heavy financial losses to the government’s exchequer.

Pervez Bari advised the officials of various departments attending the orientation course to bring in writing any verbal orders of their superiors so that posterity may not be devoid of it. He moaned that in the present mobile phone age many orders and instructions are passed on phones by officers to their subordinates which if not recorded then much harm would be caused to the future generations as they would not know how to go about in some particular situations. If past records are available then it would guide them accordingly.

Earlier, Dr. M. A. Haque while welcoming guests and delegates said records are governments memory and their proper management is documentary heritage to increase their longevity for posterity. He said records are integral part of any organization. They are wheels of administration and proper records management ensures an efficient administration. Records management establishes standards of good management in respect of creation, control, preservation and disposition of records, he added.

Dr. Haque said like human memory records are the memory of governments without which no administration can be run and as such it is but natural that the DROs should understand the importance of their record holdings, which can help resolve many issues pending settlement or likely to arise in future.

He said the fundamental purpose of imparting this training in Orientation Course in Records management for the DROs is basically to highlight not only its importance and utility but also to illustrate and imbibe this spirit of a true archivist or DRO through a series of lectures on various aspects of the Record Management by the learned speakers and faculty members who are well versed in this field .in order to clarify its intricacies.

Archivist Juneja threw light on the aims and objects of the Orientation Course. He also conducted the proceedings with aplomb.







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